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Privacy Policy
East Berks Football
Alliance
League Privacy Policy
Updated: 25th
May 2018
East Berks Football
Alliance is a Football League that take your privacy very seriously.
This Privacy Notice sets
out how we use and look after the personal information we collect from
you. We are the data controller, responsible for the processing of any
personal data you give us. We take reasonable care to keep your
information secure and to prevent any unauthorised access to or use of
it.
East Berks Football
Alliance uses provides 2 websites for the administration of the League
www.eastberksfa.com – Referred to as EBFA
General Website, used for EBFA notices.
www.gotfootball.co.uk – Referred to as
GotFootball Website, used for EBFA League Administration, Club, Team and
Player registrations, fixtures and result service.
What personal data we
hold on you
Personal data means any
information about an individual from which that individual can be
identified. We collect, use, store and transfer some personal data of
our participants [and their parents or guardians], and other League
members/officials.
You provide information
about yourself and your members when you register with the League, and
by filling in forms at an event or online, or by corresponding with us
by phone, e-mail or otherwise.
The information you give
us may include name, date of birth, address, e-mail address, phone
number, gender, and the contact details of a third party in the case of
emergency. We may also ask for relevant health information, which is
classed as special category personal data, for the purposes of health,
wellbeing, welfare and safeguarding. Where we hold this data it will be
with the explicit consent of the participant or, if applicable, the
participant's parent or guardian.
Where we need to collect
personal data to fulfill League responsibilities and you do not provide
that data, we may not be able to honor or administer your registration.
Why we need your
personal data
We will only use
personal data for any purpose for which it has been specifically
provided.
The reason we need
participants' and members' personal data is to be able to run the
football league and arrange matches; to administer Club, Team and Player
registrations, and provide the league services you are signing up to
when you register with the League as a club or participant. Our lawful
basis for processing this personal data is that we have a contractual
obligation to anyone as a participant or member to provide the services
they are registering for.
We have set out below,
in a table format, a description of all the ways use personal data, and
which of the legal bases we rely on to do so. We have also identified
what our legitimate interests are where appropriate.
|
Purpose/Processing Activity |
Lawful
Basis for processing under Article 6 of the GDPR. |
|
Processing
Club, Team and Player registrations |
Performance of a contract |
|
Organising
matches |
Performance of a contract |
|
Sending
out match or League information and updates |
Performance of a contract |
|
Sending
out League Fines/Charges |
Performance of a contract |
|
To check
compliance with our League criteria to participate in the League |
Performance of a contract and Legitimate Interests. Our
Legitimate Interests are that we need to ensure that
participants meet the appropriate criteria to ensure that the
matches that are organised are fair. |
|
Sharing
data with referees |
Performance of a contract |
|
Sharing
data with the Club you are a member of, county football
associations and the Football Association |
Performance of a contract |
|
Sharing
data with League committee members to provide information about
league activities, registration renewals or invitation to League
or social events |
The League
has a legitimate interest to maintain participant correspondence
for league community purposes. |
|
Sharing
data with third party service or facility providers |
The League
has a legitimate interest to run the organisation efficiently
and as it sees fit. Provision of some third party services is
for the benefit of the League and participants. |
|
Sharing
anonymised data with a funding partner as condition of grant
funding e.g. Local Authority |
The League
has a legitimate interest to run the organisation efficiently
and as it sees fit. Application for funding is a purpose that
benefits the League and participants. |
|
Publishing
match and league results
Note:
League Results are not published by Clubs or League for U7 to
U11 Age Groups |
Performance of a contract. For the publishing of Club and Team
matches and results.
Consent.
We will only publish personal data in a public domain, including
images and names, if we have your consent for us to do so. In
the case of children under the age of 13 then only with written
consent of parent/guardian |
|
Contact
details for club officials will be collected and then displayed
on the League website to enable league officials to communicate
with clubs about league matters. |
Performance of a contract |
|
Contact
details for team managers and coaches will be collected and
maybe displayed on the League General and Administration website
to enable league officials and other team managers or coaches to
contact teams regarding arrangements for games (along with
location of grounds and team colours etc.). |
Performance of a contract |
|
Sending
out Parent/Guardian emails for the purposes of Parent/Guardian
Agreement submissions as part of the online Player registration
process. |
Performance of a contract |
|
Sending out information such as
emails and newsletters on matters relating to League business. |
Performance of a contract |
|
Sending
out marketing information such as information about promotions
and offers from sponsors will not be performed by the League |
Consent.
We would only send direct marketing if you are an existing
member, participant or other associated individual and you have
not previously objected to this marketing, or, you have actively
provided your consent. |
|
To ensure
we understand possible health risks |
Consent.
We will only process details on anyone medical history with
their consent. |
Who we share your
personal data with
When you register with
the League, your information, if you are a manager, coach or volunteer
will be or if you are another participant may be entered onto the
GotFootball System database, which is administered by GotSoccer on
behalf of EBFA. We may also pass your information to the County FA/the
FA for League affiliation purposes.
We may share personal
data with selected third parties, suppliers and sub-contractors such as,
coaches or match organisers. Third-party service providers will only
process your personal data for specified purposes and in accordance with
our instructions.
We may disclose personal
information to third parties to comply with a legal obligation; or to
protect the rights, property, or safety of our participants, members or
affiliates, or others.
The League's data
processing may require personal data to be transferred outside of the
UK. Where the League does transfer personal data overseas it is with the
sufficient appropriate safeguards in place to ensure the security of
that personal data.
Protection of your
personal data
We have put in place
appropriate security measures to prevent personal data from being
accidentally lost, used or accessed in an unauthorised way, altered or
disclosed.
How long we hold your
personal data
We keep personal data on
our participants while they continue to be a participant or are
otherwise actively involved with the League. We will delete this data 2
months after a participant has left or otherwise ended their
registration or affiliation, or sooner if specifically requested and we
are able to do so. We may need to retain some personal data for longer
for legal or regulatory purposes. The personal data that is stored on
GotFootball system and is subject to the GotFootball's
privacy statement so
we advise you review that policy together with this notice. If anyone
would like their personal data to be deleted from GotFootball then
please complete the online form available on the GotFootball system via
the
GotFootball’s privacy center.
However, if your request your personal data to be removed from the
GotFootball system your Club, Team or Player registration will be
revoked for the current season and you and/or your child/ward will not
be able to participate in any EBFA League activities in any form as Club
Official, Manager, Coach, or Player.
Data on Club personnel
and Team contacts can be updated at any time through the clubs
GotFootball login, accessible by the appropriate registered Club
Secretary or nominated GotFootball Administrator.
Your rights regarding
your personal data
As a data subject
participants may have the right at any time to request access to,
rectification or erasure of their personal data; to restrict or object
to certain kinds of processing of their personal data, including direct
marketing; to the portability of their personal data and to complain to
the UK's data protection supervisory authority, the Information
Commissioner's Office about the processing of their personal data.
As a data subject
participants are not obliged to share their personal data with the
League. If they choose not to share their personal data with us we will
not be able to register them with the League.
We may update this
Privacy Notice from time to time, and will inform you to any changes in
how we handle personal data.
If participants have any
questions about this Privacy Notice then please contact the League
Chairman and Data Protection Officer, Ian Nile
iannile@hotmail.com
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